SSMS Degree College — Complete NAAC Readiness & Library Automation
A multi-phase institutional transformation combining an accessible Drupal CMS, a cloud-hosted Integrated Library Managment System (ILMS), and a modern, secure fee-portal. Built to streamline academic workflows, strengthen NAAC compliance, and simplify reporting.
What We Inherited
A fragmented technical environment with no automation and heavy paperwork.
Manual Library & Poor Web Presence
- Handwritten issue/return registers
- No digital catalog or searchable index
- Slow, outdated website unable to store NAAC artifacts
No Digital Fee System
- No student fee ledger tracking
- No online receipts or transparent reporting
- Frequent reconciliation errors
Solution — Executed in Three Phases
Each phase targeted essential academic workflows and NAAC-aligned documentation.
Institutional Website — Drupal CMS
Built a structured, SEO-ready Drupal CMS with role-based controls for notices, departments, results, syllabi, and NAAC PDF artifacts.
- Mobile-first layout
- Block-based content publishing
- Structured NAAC folders
- URL taxonomy for academic hierarchy
Cloud LMIS — Full Library Automation
Custom-built ILMS hosted on cloud infrastructure with barcode cataloging, fine calculation, audit logs, NOC generation and public catalog.
- Barcode-based issue/return
- Student & faculty accounts
- Audit logs for NAAC verification
- Monthly/Annual export formats
Fee Collection Portal
Secure online payments with receipts, student account view and transaction logs. PCI integration-ready, pending institutional rollout.
Technical Architecture
Designed for reliability, modularity and NAAC auditability.
Infrastructure
- DigitalOcean cloud droplets
- Dockerized LMIS container
- Automated hourly backups
- Failover restoration scripts
Drupal CMS Structure
- Content types: Notice, Result, NAAC File, Department
- Media library for PDFs & artifacts
- Taxonomies for faculty & departments
- WYSIWYG restricted roles
LMIS Workflow Engine
- Barcode catalog → circulation → fines → NOC
- Public catalog with validity filters
- Overdue management and penalties
- NAAC-compliant export formats
Security & Access
- Role-based access for staff, librarian & admin
- IP-restricted admin panel
- 2FA optional
- Audit trail for NAAC & IQAC reports
System Diagram
Outcomes & Evidence
Verified metrics extracted from system logs, NAAC exports and server analytics.
NAAC Validation
LMIS reports were reviewed and approved by NAAC visiting team.
Workflow Reduction
Manual circulation → 100% barcode workflows.
International Reach
Website visited from 100+ countries.
Backups
Hourly snapshots with offsite retention.
“The automation has made our work significantly easier. NAAC reporting became faster, the catalog is structured, and the circulation is accurate and traceable. Tona Consultants built a system that fits real college workflows.”— Librarian, SSMS Degree College
Request a Live Demo
Get a walkthrough of LMIS, Drupal CMS and NAAC exports.
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